Recruitment

Do I need additional permission if I’m recruiting participants from organizations other than Carleton University?

Yes. Approval from both CUREB and the outside organization (e.g., businesses, hospitals, schools, prisons) are needed. Some organizations require ethics approval from Carleton before giving approval from the organization. As each case is unique, we encourage you to contact the Research Ethics and Compliance Office for guidance on how to proceed. Note, your Carleton Ethics clearance is always conditional on securing clearance from the other organization.  Conditional approval does not permit researchers to collect data.  Final approval will be granted once a copy of that outside approval, scanned and uploaded as an addendum to a conditionally approved protocol has been processed by the REB. Final ethics clearance must be obtained before any data are collected.

Are there any special concerns when recruiting participants by email or through social media?

If participants are being recruited by e-mail or through social media for your study, describe how notifications and reminders to participates will be done (i.e., specify which email program or social media website will be used). Note that you should be using an e-mail client program (e.g., Microsoft Outlook or Mozilla Thunderbird) rather than a web-based e-mail program (e.g., Gmail, Hotmail, Yahoo) and you must use your official University cu_people_email for all communications.

 Social media sites have their own regulations about who owns the content posted on their websites. When using social media, you must describe to the REB which site you will be using and what their policies are regarding data storage and ownership. As with all recruitment methods, you must submit to the REB copies of all your recruitment materials whether they be ads, emails or posters.