First, it is highly recommended that you review the nature of your relationship with the individual you want to pay to ensure the Payroll Profile is the correct application to use. The Payroll Profile is used to authorize payment for casual employees. If the employee has never been paid by Carleton, have them visit the New Employees site for further details on our documentation process.

Account Codes describe the nature of transactions for Financial Services’ reporting purposes. As such, please consider the person you are hiring and the scope of the work being performed, as it will dictate the code to use. Commonly used account codes can be found on the Financial Services website. Need more help in post-award budget management? Contact Research Post-Award Administrators.

The Financial Administration Community Training and Solutions website has self-help sheets for navigating FAST MyResearch, specifically for finding financial transaction-level detail for a fund. The Research Post-Award Administrators can also help you locate the specific expense if you provide them via email with the following information: the index (fund) on which the expense was incurred, the financial application used to submit the expense, when you incurred the expense, and a copy of the receipt.

Procurement provides eShop assistance and resources for using the application on their eShop page. In relation to research funding, the Research Post-Award Administrators can also help you complete and submit the questionnaire. Prior to contacting them, please have the following information ready:

• What is the name and position of the person you are hiring?
• Have you worked with this contractor previously?
• What is the scope of the work?
• How does their work relate to the research?
• Which index (fund) are you planning to use?