Forms and Templates

Download Application Checklist (.doc)

Please include the checklist as a cover page to your protocol. This will lead to a faster turnaround for ethics review and clearance.

This applies to projects where the lead researcher is from another institution and has already secured clearance from that institution. No form is required for external ethics clearance from Carleton University.

To apply, please submit:

1. a brief cover letter with the following information:
   • the purpose of the study,
   • a description of participants surveyed in the study,
   • the research methods,
   • and the extent of Carleton involvement (i.e., Carleton participants, team members, labs or resources).
2. the documents previously submitted and approved at the originating institution. This includes the application form, appendices, any relevant email correspondence with the institution, and the letter of approval.
3. TCPS2 2022 certification for all team members. TCPS certification must be no more than 5 years old.
4. A signed supervisor approval form, if the lead of the project is a student.

Please email ethics@carleton.ca for instructions on how to submit your request for an external review in our online system, cuResearch.

Download CUREB Protocol Form (.doc)

Submit the CUREB Protocol form in cuResearch as a new application (with a maximum of two documents [how to merge PDFs]):

1. the CUREB Protocol form
2. the combined study appendices

If this application will replace a Release of Funds, submit it as an “Event” in cuResearch under the same study file.

Download CUREB Very Low Risk Form (.doc)

• To be used for very low risk research projects. To qualify as a very low risk research project, the following criteria must be met:

1. The risks to participants are very low.
2. No research procedures involve any physically invasive intervention. Instruments of similar intrusiveness to a heart rate monitor or smart watch may be used.
3. Participants are legally capable of consenting on their own behalf and are free from coercion or undue influence.
4. Any accidental or intentional disclosure of the participants’ responses would not reasonably place participants at risk of criminal or civil liability, harmful retaliation, or be damaging to the participants’ emotional or financial well-being, employability, or reputation.
5. The study does not involve deception; and
6. The study does not primarily involve direct interactions with Indigenous Peoples or Communities.

Submit this form in cuResearch as a new application (with a maximum of two documents [how to merge PDFs]):

1. the Very Low Risk form
2. the combined study appendices

If this application will replace a Release of Funds, submit it as an “Event” in CuResearch under the same study file.

Download Secondary Use of Data Form (.doc)

If your research relies exclusively on secondary use of anonymous information or biological samples then REB review is not required unless the data or samples might reasonably be re-identified. Information or samples are “anonymous” if they never had identifiers associated with them (for example an anonymous survey) and the risk of identification of individuals is low or very low.

Please submit this form in CuResearch as a new application (with a maximum of two documents):

• the Secondary Use Form
• any supporting appendices

If this application will replace a Release of Funds, please submit it as an “Event” in CuResearch under the same study file.

Download Course Based Application and Change Form (.doc)

Use this form if you are a course instructor who requires:

1. a new course clearance for students to conduct minimal risk projects with human participants as part of the pedagogical requirements of your course.
2. to amend your current course clearance.

Class projects that plan to recruit using the Departments of Psychology or Cognitive Science SONA Program are not eligible for the Course-Based Application and must be submitted individually using the Main CUREB Protocol Form or Very Low Risk Form.

Please submit this form as a new application in CuResearch. Amendments or renewals should be submitted as an “Event” in CuResearch using this form.

Download Request to Release Funds Form (.doc)

Please submit this form as a “new application” in CuResearch.

A full protocol must be submitted prior to commencing recruitment and/or data collection. When ready to apply for full ethics clearance, please submit a new protocol application as an “Event” in CuResearch under the same study file. The protocol should be submitted using one of our CUREB forms (i.e., the CUREB Protocol Form, the Very Low Risk Form, or the Secondary Use of Data Form).

Download REB Supervisor Approval Form (.doc)

To provide evidence that all student protocol documents (i.e., undergraduate, graduate and post-doctoral fellows) have been reviewed and approved by a faculty supervisor or sponsor.

Email approval from a supervisor for a student’s project is no longer accepted. Submit the above form to cuResearch with your application.

Download Annual Status Report Form (.doc)

Typically, you will submit an Annual Status Report in response to an annual email from asr-ethics@carleton.ca. However, in some cases it may be useful to have access to this form directly. Please submit this form as an Event in CuResearch.

Notice: Starting September 1, 2022, proof of completion of the TCPS CORE – 2022 must accompany, or be on file, for all members of the research team on any renewal requests for studies cleared before September 1, 2018.

Download Adverse Events and Unanticipated Problems Form (.doc)

Please submit all documents as an Event in CuResearch.

Download Suicidal Ideation Reporting Form (.doc)

Please submit this form as an Event in CuResearch.

Download Change to Protocol Form (.doc)

To amend your protocol, please ensure to provide:

• an updated CUREB protocol form with all changes to the study methods clearly highlighted
  (e.g. change to procedures, participant numbers or composition, data use or storage, withdrawal conditions, compensation, consent processes, research team personnel changes, and title changes).
• copies of all updated study appendices with changes clearly highlighted
  (e.g., revised versions of the recruitment materials, data collection instruments, or consent forms).

Please submit all documents as an “Event” in CuResearch.

Notice: Starting September 1, 2022, proof of completion of the TCPS CORE – 2022 must accompany, or be on file, for all members of the research team on any Change to Protocol requests for studies cleared before September 1, 2018.

Download Course Based Application and Change Form (.doc)

Use this form if you are a course instructor who requires:

1. a new course clearance for students to conduct minimal risk projects with human participants as part of the pedagogical requirements of your course.
2. to amend your current course clearance.

Class projects that plan to recruit using the Departments of Psychology or Cognitive Science SONA Program are not eligible for the Course-Based Application and must be submitted individually using the Main CUREB Protocol Form or Very Low Risk Form.

Please submit this form as a new application in CuResearch. Amendments or renewals should be submitted as an “Event” in CuResearch using this formber 1, 2022, proof of completion of the TCPS CORE – 2022 must accompany, or be on file, for all members of the research team on any Change to Protocol requests for studies cleared before September 1, 2018.